Meeting Minutes
I. Announcements
None
II. Agenda Items
4:05-4:20 – DKU Update, James Dobbins, Bob Johnson (10 minute presentation, 5 minute discussion)
What it is: DKU, Duke’s new joint venture university in China, has opened to students and faculty.
Why it’s relevant: James will provide a brief overview of the current major DKU components, along with a Phase II planning update. Bob Johnson will provide an update on DKU campus readiness including infrastructure and campus services.
DKU Phase I Update (DKU pictures Appendix A):
- We currently have 3 masters programs: Master of Science in Medical Physics, Master of Science in Global Health and Master of Management Studies (MMS). An International Masters in Environmental Policy program is in the review process. We also have an undergraduate study abroad program which includes Global Learning Semester (GLS) and International Summer Program (ISP).
- Buildings are largely complete. The Faculty has moved into apartments, and students are moving into dorms over the summer. Classes are being held in the Academic Building.
- The first MMS graduation was held on May 20th.
- Initiatives are underway to address challenges around: IT staffing recruitment (greatest challenge), service delivery (ePrint and other IT services), A/V support sourcing and internet/WAN improvements (Direct Fiber, IPv6 slated for July implementation). The number one priority is making sure Faculty has the support it needs.
DKU Phase II Update: We are targeting fall of 2018 to offer a 4 year research-inflected liberal arts undergraduate curriculum. We are hoping to add another 2,000 undergraduate students, 500 graduate students and hire an additional 200 faculty within the next 3 to 4 years. Marketing initiatives are underway to promote interest and to build brand recognition in DKU both in China and abroad.
Questions and Comments:
(Q) Is Phase II intended to be a full 4 year undergraduate experience at DKU or partially at DKU and somewhere like Duke? (A) It is intended to be a full 4 year experience. However, we are considering ways to have some students come to the Durham campus for at least a semester. It would be a Duke degree although students would have been accepted by applying to DKU.
(Q) Have you identified any infrastructure strains that might need to be addressed in the next couple of years? (A) Adding more facilities to house and educate more students is most challenging. There is a lot more work necessary over the next 3 to 4 years.
(Q) Will the curriculum fit with the Duke Arts and Sciences curriculum or a different curriculum? (A) Arts and Sciences would be the body giving input. Faculty in Arts and Sciences has given preliminary input on the curriculum.
(Q) It has been difficult to recruit faculty for Kunshan. Is it also difficult to recruit students? (A) It is harder to recruit students to Kunshan than to Shanghai; however, we are hoping it will improve over time since it was Kunshan’s first year.
4:20- 4:35 – Monthly Global IT Awareness, Kevin Davis, Jeannine Sato - Mobile Devices Follow-Up (10 minute presentation, 5 minute discussion)
What it is: OIT has created a monthly awareness campaign in an effort to inform Duke students, faculty and staff of IT services and tips for productive and security technology while traveling. Improving awareness of Duke IT services is a key activity to improve the IT experience for travelers.
Why it’s relevant: We will provide an overview of the planned topics for each month and take a deep dive into the first two topics. Going forward, we will highlight one topic each month at ITAC.
Global IT Awareness for Cell Phones: OIT is increasing Global IT awareness around cell phones. There is a new OIT site for Global Tech Tips (http://oit.duke.edu/comp-print/traveltips/) that has recommendations for generic and country-by-country cell phone use. Information has also been distributed via normal channels of communication such as DukeToday (https://today.duke.edu/2015/05/cellphonecharges), Extended Staff, Working@Duke and social media (Twitter Tweets and Retweets greatly increased exposure).
Some specific advice for travel includes: Encrypting devices to protect Duke data and personal privacy, talking to local IT support before traveling and using fingerprint protection, passcodes and Android security settings.
Questions and Comments:
(Q) What is the biggest impediment to encrypting devices? (A) Encryption is really easy, and it is widely known that it is a good idea; however, people might think encrypting is more complex than the actual experience.
(Q) Do you make it very clear how to encrypt? Could we have a campaign to tell people that it is not complex? (C) Some may want the encryption done for them. They would need to know where to get support
(C) Suggestions to improve the use of encryption include: getting the message out early perhaps in February or March to prepare for summer travel, making it an annual campaign like changing the batteries in smoke detectors and targeting everyone not just travelers.
(C) Backup drives and USB/thumb drives were mentioned as possible security gaps.